You may be familiar with Microsoft Word, but you may not know it’s much more than a word processor. Most of us know the basic functions of Word, but we don’t use most of the features it has to offer. It only takes a few minutes to learn some simple functions that can help get more done in less time – and create professional looking documents.
1. Watermark your company logo – an effective branding strategy
Would you like to subtly brand your document with your logo or another image? You can do this by creating your own watermark.
A watermark is usually just a faded picture at the top (the header) or the bottom (the footer) of your document. However, you can place text or an image in a text box in the centre of the page while you are editing your header or footer. Using picture effects, you can “washout” your logo or clipart and the result will simulate a subtle watermark on every page. This can be done in Word 2003 and it’s even easier with the Watermark tool in Word 2007.
2. Create a blog with Microsoft Word
Blogging has never been easier. If you think about it – a blog is really just text and images with links on a page. So type your blog like you would any other document, journal or report and publish it to your favourite Blog provider by simply clicking “Publish” on the new Blog Post ribbon in Word 2007.
We recommend TypePad or WordPress, but you can add any Blog provider by simply entering their URL in the accounts window.
3. Add a cover page for impact
First impressions are important. Here we’re talking about a professional cover that includes complimentary colours, images and tag lines. Oh, you’re not a desktop publisher or graphic designer? Neither are we – but when you choose the Cover Page tool from the Insert tab in Word 2007, you will be presented with some predefined, very professional cover pages that will enhance your product brochures, reports or thesis.
4. “Overline” a heading with style
Lines on a page can clutter the document, but a simple underline that separates a header, footer or chapter heading can be quite effective. Here’s what not to do: don’t use the underline tool and don’t draw a line. That’s right. Don’t use the underline tool.
The best method is to highlight the entire paragraph and use the border tool to place a line from margin to margin under, or even over your heading. This is most effecting when “overlining” the footer. If the number of words increases, don’t worry. The line will move accordingly.
5. Compare document revisions
When you want to combine or compare revisions from multiple authors, it would be good to see the original document, the revised document and a summary list of the differences – all on one screen. The Compare and Combine tool (found on the Review tab) can present your documents in this manageable view and allows you to combine the two documents into one; with control and flexibility. You can even scroll through both documents simultaneously. This is a very handy tool that will help you see the differences in the documents at a glance.